Working with a team can require a good deal of coordination and planning.
If you have multiple teammates working out of the same WordPress website, this is even more important.
Thankfully, if your team is using WordPress, you can use a WordPress project management plugin to streamline the process.
These plugins allow content managers and bloggers to organize business projects and manage various campaigns directly from their WordPress websites.
In this article, we will introduce you to our favorite top (free) WordPress project management plugins, and tell you what makes them stand out from the crowd.
Need to build your team’s website? Check out our WordPress Website Builder.
WordPress Project Management Pugin Qualifications
For the sake of ensuring the plugins on this list are worth recommending, each of them had to meet some basic requirements.
Before we dive into the plugins, let’s take a look at what qualifications they had to meet.
All plugins on this list must:
- Have a minimum of 500 active installations
- Have been tested on WordPress 5.9 or higher*
- Have at least a 3.5-star rating
- Be completely free to download and use
*There is one plugin on this list that falls outside of these qualifications. However, it has been tested up to WordPress 5.8.3 and was updated two weeks prior to this being published, so we are going to give it the benefit of the doubt that it is still being updated regularly and will likely be tested on WordPress 5.9 soon.
Top 5 WordPress Project Management Plugins (Free)
In no particular order and with the above qualifications in mind, let’s take a look at our top five free WordPress project management plugins.
WP Project Manager
WP Project Manager is an advanced project management and task management tool designed specifically for WordPress.
It has a user-friendly interface that lets you create, organize, assign and manage tasks with just a few clicks.
With WP Project Manager you can create as many to-do lists as you want, add tasks, and assign users and due dates.
It is easy to track the progress of a project with the plugin’s Milestones feature which allows users to mark tasks a) upcoming, b) completed, or c) late.
With WP Project Manager’s main features include:
- To-do Lists
- Email Notifications
- Pusher integration for push notifications
There is a pro version of this plugin, but the free features are what make WP Project Manager the most downloaded plugin on our list.
SP Project & Document Manager
SP Project & Document Manager is a remote file-sharing plugin that lets you manage and control an unlimited number of papers, records, files, media, movies, and pictures.
The plugin demonstrates how easily you can remotely share files among clients, sales organizations, vendors straight from your WordPress website.
It features a straightforward layout that makes it simple for users to add and modify the project or document folders.
Let’s take a look at some of SP Project & Document Manager’s top features:
- Easy file uploader
- Remote management of documents and media
- Unlimited nesting of folders
- Upload and manage unlimited files
- Secure documents under login for each user
- Zip files in archive
- Localization support for many languages
- Advanced email editor
If you are looking for a project management plugin that packs a punch, you definitely want to check out SP Project & Document Manager.
CoSchedule is the second most downloaded plugin on our list and that is in large part thanks to its awesome content calendar that allows you to see every project on a unified calendar of record.
The calendar makes it super easy to visualize your workload and organize your marketing team’s digital strategy via a shared, drag-and-drop calendar that allows your team to communicate in real-time.
With CoSchedule, it is also simple to post to numerous social networks at different times via scheduled posts.
Here are its primary features:
- Intuitive and simple marketing calendar
- Content organizer for content optimization
- Work organizer and planner
- Asset organize for brand assets
- Integration with other popular tools
CoSchedule is a useful plugin for project management, and it’s a really great choice for those who prefer to have a visual representation of their project and assignments.
Zephyr Project Manager
Zephyr Project Manager is the only plugin on our list with a perfect 5-star rating.
It is a modern, easy-to-use project manager for WordPress that helps you manage all your projects and tasks effectively and get work done.
Zephyr Project Manager has a beautifully designed user interface that enables you to efficiently keep your projects on track.
You can create unlimited projects, tasks, and categories, start discussions on tasks and projects and upload files/attachments, manage files from the file manager page.
The plugin also allows you to view project progress using charts and get an overview of team activity with its built-in calendar.
Let’s take a look at Zephyr Project Manager’s key features:
- Unlimited projects with advanced options and categories
- Tasks that are easy to assign, createm, and customize
- Personal dashboard
- Dicsuccions and attachments for team collaboration
- Email notifications
- File manager
- Calendar for tracking tasks
- Progress reports with charts for each project
- Team and member management
On top of its main features, the plugin also has an Android App so you can manage your tasks and projects on the go.
Business Manager is a versatile plugin that can be used for enterprise resource planning (ERP), human resources (HR), customer relationship management (CRM), and project management.
It allows you to easily manage your employees, projects, clients, documents, and more turning an ordinary WordPress website into a full ERP and business management system.
Business Manager is an HR management system that allows you to keep detailed employee records, leave requests, and performance reviews, as well as a CRM that makes it easy to manage all of your clients, leads, and their staff’s contact information.
It also has a robust project management system to help you keep your employees organized as they serve your client’s needs.
Top features include:
- Advanced HR management system
- Robust project management system and tools
- Client management and CRM
- Document management
- WordPress ERP
No matter what kind of business you run, if you have multiple teammates using one WordPress project, Business Manager is more than worth checking out.
All of the plugins on this list are free so try them out and see which ones work for you.
If you need help installing any of these plugins, please see our article on How to Install WordPress Plugins.